Cookie Policy
Like many websites, the ITIA Website (www.itia.info) may use ‘cookies’ from time to time. Cookies are text files placed on your computer to collect standard internet log information and visitor behaviour information. If you access our Website, a cookie may be downloaded onto your computer’s hard drive. This information is used to track visitor use of the website and to compile statistical reports on website activity and is not linked to any particular individual.
Cookies may also be used for other purposes on our Website but in each case none of the information collected can be used to personally identify you. The default settings of browsers like Internet Explorer generally allow cookies, but users can easily erase cookies from their hard-drive, block all cookies, or receive a warning before a cookie is stored.
In order to improve your experience on our Website, especially on the Members’ Area, we use functionally necessary cookies to enhance your browsing there.
Privacy Policy
ITIA strongly urges you to read this Privacy Notice and make sure you fully understand our practices in relation to Personal Data before you access or use our Website. When you have read this Privacy Notice but would like further clarification, please contact us at info@itia.info.
1. What personal data does ITIA collect about you and how does ITIA collect it?
“Personal Data” means any information that identifies, relates to, describes, is reasonably capable of being associated with, is linked to, or could reasonably be linked, directly or indirectly, to a particular identified or identifiable individual or household.
Information you provide directly to us:
- When you send ITIA an email: ITIA collects your name, your email address, the subject of your message and any other information that you decide to share with ITIA in your message.
- When you send us the application form for your company to become a member of ITIA: ITIA collects details of your company including its name, address, telephone number and email address; and your details including your name, position, telephone number, email address and any other information that you decide to share with us in the membership application form.
- When you subscribe to ITIA newsletters: ITIA collects details of your name, your company name and your email address.
- When you register to one of ITIA events: ITIA collects your name, your company name, your position, your phone number and your email address.
Information ITIA collects about stakeholders and officials in government or regulatory agencies and/or organisations:
ITIA may collect your name, your position and your email address. ITIA collects this information through publicly available sources, such as your organisation’s website.
2. How does ITIA use your personal data and under which legal basis?
| Purposes For Processing | Legal Basis |
|---|---|
| To communicate with you in response to enquiries and to provide with information about the Association and our services and publications | Performance of a contract |
| To promote the interests of ITIA Members and of tungsten industry | Our legitimate interest and our Members’ legitimate interest to ensure that the tungsten industry’s interests are represented |
| To send you our newsletter | Your consent |
| To process your registration to our events and to share with you, information about those events | Your consent |
| To collect information about your activity on the Website | Your consent |
| To ensure access to and maintenance of our Website and to ensure its proper functioning, including to prevent fraud | Our legitimate interest to ensure the visibility of our association and to ensure appropriate communication about our activities |
| To maintain, develop and improve our Website | Our legitimate interest to ensure the visibility of our association and to ensure appropriate communication about our activities |
| To share your personal data to third parties | The above legal bases listed apply to any data sharing necessary to further the corresponding purpose |
3. With whom does ITIA share your personal data?
ITIA may disclose your Personal Data to other entities where it is necessary and for purposes described in this Privacy Notice. These recipients use your Personal Data only as directed or authorised by us and in a manner consistent with this Privacy Notice and are prohibited from using or disclosing your information for any other purpose. The recipients of your Personal Data include:
Service providers
ITIA may share your Personal Data with third party companies and individuals that provide services on our behalf or help us operate our Website and/or our services. ITIA’s service providers include, notably:
- Website design and communication agencies;
- Third-party technical service providers;
- Mail carriers;
- Hosting providers;
- IT companies;
- ITIA’s consultants who support the ITIA’s activities by providing scientific advice.
Our Members and other companies
ITIA may disclose your Personal Data to our Members and other companies, where necessary in order to provide our services.
Professional advisors
ITIA may disclose your Personal Data to professional advisors, such as lawyers, bankers, auditors and insurers, where necessary in the course of the professional services that they render to us.
Government Agencies, Regulators and Professional Advisors
Where permitted or required by applicable law, ITIA may also need to transfer your Personal Data to government agencies and regulators (eg, tax authorities, courts, and government authorities) to comply with our legal obligations, and to external professional advisors as necessary to defend our legal interests.
Business transferees
ITIA may transfer or otherwise share some or all of our business or assets, including your Personal Data, in connection with a business transaction (or potential business transaction) such as a corporate divestiture, merger, consolidation, acquisition, re-organisation or sale of assets, or in the event of bankruptcy or dissolution.
4. How does ITIA protect your personal data?
ITIA is committed to keeping the personal data provided to us secure and ITIA has implemented appropriate information security policies, rules and technical measures to protect the personal data that ITIA has under its control from unauthorised access, improper use or disclosure, unauthorised modification and unlawful destruction or accidental loss.
5. How long does ITIA retain your personal data?
ITIA will retain your Personal Data for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting, regulatory or reporting requirements to establish or defend legal claims.
To determine the appropriate retention period for your Personal Data, ITIA considers the following criteria:
- our legal obligations to retain the Personal Data under applicable laws, and
- applicable legal holding and/or limitation periods for the establishment, exercise or defense of any potential legal claims.
When ITIA no longer needs the Personal Data ITIA has collected about you, ITIA will delete your Personal Data or if this is not possible (for example, because your Personal Data has been stored in backup archives), then ITIA will securely store your personal data and isolate it from any further processing until deletion is possible. In these cases, ITIA will ensure that the Personal Data is not further actively processed.
6. Your rights in connection with your personal data
You have the following rights in relation to Personal Data ITIA holds about you Namely, you have the right to:
- Request access to your Personal Data (commonly known as a “data subject access request”). This enables you to receive a copy of the Personal Data ITIA holds about you and to receive information about our processing of your Personal Data.
- Request correction of the Personal Data that ITIA holds about you. This enables you to have any incomplete or inaccurate Personal Data ITIA holds about you corrected, though ITIA may need to verify the accuracy of the new information you provide to ITIA.
- Request erasure of your Personal Data. This enables you to ask us to delete or remove Personal Data where there is no lawful reason for us continuing to store or process it. You also have the right to ask us to delete or remove your Personal Data where you have successfully exercised your right to object to processing (see below), where ITIA may have processed your information unlawfully or where ITIA is required to erase your Personal Data to comply with local law. Note, however, that ITIA may not always be able to comply with your request of erasure for specific legal reasons which will be notified to you, if applicable, at the time of your request.
- Object to processing of your Personal Data where ITIA is relying on a legitimate interest (or those of a third party) and there is something about your particular situation which makes you want to object to processing on this ground as you feel it impacts on your fundamental rights and freedoms.
- Request restriction of processing of your Personal Data. This enables you to ask ITIA to suspend the processing of your Personal Data in the following scenarios: (a) if you want us to establish the data’s accuracy; (b) where our use of the data is unlawful but you do not want ITIA to erase it; (c) where you need ITIA to hold the data even if ITIA no longer requires it as you need it to establish, exercise or defend legal claims; or (d) you have objected to our use of your data but ITIA needs to verify whether ITIA has overriding legitimate grounds to use it.
- Request the transfer of your Personal Data to you or to a third party in certain circumstances. ITIA will provide you, or a third party you have chosen, your Personal Data in a structured, commonly used, machine-readable format. Note that this right only applies to automated information which you initially provided consent for us to use or where ITIA used the information to perform a contract with you.
- Withdraw consent at any time where ITIA is relying on consent to process your Personal Data. However, this will not affect the lawfulness of any processing carried out before you withdraw your consent.
Please note that some of these rights may be limited where ITIA has an overriding interest or legal obligation to continue to process Personal Data or where certain exemptions apply.
If you wish to have more information or exercise any of the rights set out above, make queries or complaints, please contact us by email to info@itia.info, or by post to:
International Tungsten Industry Association
1st Floor 454-458 Chiswick High Road
London W4 5TT
UK
You have the right to make a complaint at any time to the relevant Supervisory Authority. However, ITIA would appreciate the chance to deal with your concerns first before you approach the relevant Data Protection Authority.
7. International personal data transfers
ITIA may transfer your Personal Data outside of the EEA and/or UK. Some of these recipients are located in countries in respect of which either the European Commission and/or UK Government (as and where applicable) has issued adequacy decisions, in which case, the recipient’s country is recognised as providing an adequate level of data protection under UK and/or European data protection laws (as applicable) and the transfer is therefore permitted under Article 45 of the GDPR.
Some recipients of your Personal Data may be located in countries outside the EEA and/or the UK for which the European Commission or UK Government (as and where applicable) has not issued adequacy decisions in respect of the level of data protection in such countries (“Restricted Countries”). Where ITIA transfers your Personal Data to a recipient in a Restricted Country, ITIA will either:
- enter into appropriate data transfer agreements based on so-called Standard Contractual Clauses approved from time-to-time under GDPR Art. 46 by the European Commission, the UK Information Commissioner’s Office or UK Government (as and where applicable); or
- rely on other appropriate means permitted by the EU/UK GDPR, which establish that such recipients will provide an adequate level of data protection and that appropriate technical and organisational security measures are in place to protect Personal Data against accidental or unlawful destruction, loss or alteration, unauthorised disclosure or access, and against all other unlawful forms of processing.
You may ask for a copy of such appropriate data transfer agreements by contacting us using the contact details below.
8. Children
ITIA does not knowingly collect any Personal Data from persons under 16. If ITIA learns that ITIA has collected or received personal data from any person under 16, ITIA will delete that information. If you believe that ITIA might have any information from or about an individual under the age of 16, please contact us using the contact details below.
9. Links to other websites
Please note that our Website may contain links to other websites or applications operated by other organisations that have their own privacy practices. ITIA is not responsible for the collection, processing or disclosure of Personal Data collected through other websites or applications. ITIA is not responsible for and approve of any information or content contained on such websites or applications. Links to other websites are provided solely for your convenience. Your usage and browsing on any such website or application are subject to that website’s or application’s own Privacy Notice. Please review the Privacy Notices posted on other websites or applications that you may access through our Website.
10. Changes to notice
ITIA may revise this Privacy Notice from time to time. Please regularly check this webpage for the latest version of this Privacy Notice.
11. Contact details of International Tungsten Industry Association (ITIA)
1st Floor 454-458 Chiswick High Road
London W4 5TT
UK
Tel: +44 20 8996 2221
Email: info@itia.info
1 June 2024